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Executive Assistant

Canada
Published 5 months ago
ID #791
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Executive Assistant
Canada,
Published 5 months ago

Description

COMPANY:

MNP Executive Search & Professional Recruitment


We are currently seeking an Executive Assistant to perform business- and personal-related duties to support an Executive in its next business endeavour. The Executive is located in Toronto, Ontario. The office is currently home-based but a formal office environment will be established.

This role will act as the go-to person for this Executive and perform a variety of office-related tasks and personal errands. Will maintain a high level of confidentiality, exercise discretion and considerable judgment to make decisions and apply guidelines based on the direction of the Executive. Though the work schedule will be determined dates and times, must be flexible and available to work non-standard work hours as needed to support the client?s schedule. There is no expectation to work overtime. The nature of this role requires an individual that is professional in demeanor, mature, team oriented, thrives in a fast-paced environment and works independently with minimal direction.

Key Responsibilities

Manage finances at a basic level, including data entry into QuickBooks, issue cheques, reconcile bank balances
Assist with the research, development and execution of new business initiatives at the direction of the Executive
Act as a first point of contact in dealing with correspondence
Screen phone calls, emails, inquiries and requests and handle them when appropriate
Prepare travel schedules, book travel arrangements and make reservations as required
Set up meetings and conference calls, etc. including preparation of materials for the meetings
Manage diaries and organize meetings and appointments, often controlling access to the Executive
Remind the Executive of important tasks and deadlines
Type, compile and prepare reports, presentations and correspondence
Manage office and filing systems
Assist with personal tasks, organise personal commitments such as travel, after-school child pick- up, online shopping, etc.
Other duties as required
Skills and Qualifications

Minimum of 5 years of experience in an administrative / professional support function in an office environment
Excellent organizational, time management and administrative skills
Ability to multi-task and handle a variety of responsibilities while maintaining strong attention to detail
Must be willing to perform personal errands outside of the office
Strong interpersonal, verbal and written communication skills
Proficient with Microsoft Office (Outlook, Word, Excel and PowerPoint)
Must possess the ability to maintain confidentiality, discretion and trustworthiness, flexibility and adaptability
Ability to be proactive and take initiative
Be tactful and diplomatic
Must have valid driver?s licence with clean driving record
Strong sense of responsibility and ability to complete tasks with minimal supervision
This career opportunity will appeal to a self-directed and self-motivated professional who takes initiative, is forward thinking, energetic and an outgoing team player with a desire to exceed expectations.

TO APPLY:
If you have an entrepreneurial spirit and want be part of new business ventures, then learn more about this opportunity by forwarding your resume to applicants@mnp.ca or call Kamalita Ketler at 204.336.6107.

Additional information

Job type: Full-time
Advertiser Type: Professional

 

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    Seller's info

    Seller's picture
    Company
    Registered on 17/09/2019

    Listing location

    Canada